How to Set Out Of Office in Microsoft Teams
Are you going on a well-deserved break but confused about how to put out of office in Teams? If yes, here is a quick and simple guide to help you.
Teams, a team collaboration from Microsoft, needs very little of an introduction. Many organizations across the world use this application to communicate with various teams. The reason for the enormous popularity of this app is the availability of a myriad of features. However, the more features, the more it becomes confusing, inducing users to look for guides such as how to set out of office in Teams.
If you are also searching for the same, you are in the right place. This article explains all about setting out of office in Microsoft Teams. Let us begin by understanding this feature in a bit more detail.
What Is Out of Office in Teams
Microsoft Teams, one of the best free video conferencing software, offers a feature where you can let your teammates know about your unavailability for a day or more to communicate with them. You can be unavailable for communication due to any reason, personal or non-personal, informing the teammates that you will not be able to attend to their messages and meetings fosters better understanding among the team members.
You can set out of office in two ways, as a status or as a message. Let us first discuss how to set it as a message.
How to Set Out of Office in Teams Message
Below is how to set an out-of-office message in Microsoft Teams from your desktop and mobile device.
On desktop
- First, open Microsoft Teams and choose your profile from the upper-right corner of the application window.
- In this step, select the Set status message from the menu on your screen.
- Next, click on the link to Schedule out of office.
- In this step, input your out-of-office message (for example, I’ll be back on Monday), Turn on automatic replies to send the message whenever anyone contacts you on Teams when you are away, and click the Save button.
Note: You can further turn on the “send replies outside my organization” and/or “send replies only during a time period” (to send the message during a particular time period) settings and choose the save option.
On mobile
- First, open the Microsoft Teams mobile application and tap on the profile icon.
- Secondly, choose the Set status message from the profile menu.
- In this step, type your message, choose Show when people message me (if you want people to see the message when they contact you on Teams), select when you wish to clear the message, and click the Check button.
The above section discussed how to set out office messages in Teams. In the next section, we discuss how to set it as a status.
Also know: How to Fix Microsoft Teams Camera Not Working
How to Set Out of Office in Teams Status
Below is how to put out-of-office in Teams as a status on desktop and mobile applications.
On desktop
- First, open Teams 365 and choose your profile from the top-right corner.
- In this step, choose the Set status message from the on-screen profile menu.
- Next, you can type the status message (for example, brb) and choose when to clear the status message.
- You can now click on the Done button.
- In this step, click on the Availability menu (by default, your availability is set as available).
- You can now change your availability to the desired away status.
On mobile
- First, open the Microsoft Teams 365 application.
- Secondly, select your profile option and tap on the availability icon that displays you as available.
- You can now choose the desired status to stay away from Teams.
Please note that if you are a Microsoft Teams 365 user, you are required to change your status from away to available when you are back on Teams. As a bonus for our readers, the following section elaborates on how to perform this action.
Removing Out of Office Status from Teams
The below steps explain how to remove the out-of-office message status in Teams 365 on mobile and desktop.
On desktop
- First, open your Microsoft Teams 365 and click on your profile icon.
- Secondly, hover your mouse cursor over the status message and choose Delete (trash bin icon) from the available options.
- Next, click on the availability icon and choose Available from the on-screen status options. After you are back on Teams on the desktop, you can add Microsoft Teams backgrounds for a better experience.
On mobile
- First, open the Team 365 application on your mobile device.
- Next, select the away status message.
- In this step, tap X and then tap on the checkmark to ensure the change gets saved.
- You can now go back to the profile menu and choose Available from the availability options.
Also know: Best Free Skype Alternatives You Should Try
Summing Up
This article explained how to set out-of-office in Teams as a message and status to get the much-needed break without causing any of your teammates a problem. We hope you found this guide helpful. However, if you have concerns, suggestions, or questions about this article, you can leave a comment for us to know and address your queries.
